Business & contractsIndia

Project scope / price change confirmation

Make a first draft, then check it with a grown-up.

Record an agreed change before extra work or cost is incurred.

ImportantOrganisationStarter draft

Who it goes to: Client and service provider

Where it applies: India; check the applicable state and local rules

Build this
01 · What is this?

Record an agreed change before extra work or cost is incurred.

02 · When is it useful?

Use when this task matches your situation and place.

03 · Start here

Locate the existing agreement and approval method.

Gather your pieces

  1. Locate the existing agreement and approval method.
  2. Calculate the effect on price and schedule.

Your starting text

Replace each [bracketed label] with your own verified details. Open the editor to make it yours, then read it through before sending.

Date: [Document date]
To: [Recipient / other party]
Subject: Proposed project change — [Project reference]

From: [Your name]
Existing scope and reason for the change:
[Facts and records]

Requested change:
[What you want]

Effect on deliverables, price, taxes and timeline:
[Effect of change]

Please confirm approval through the agreed authorisation process before the changed work begins. Any unaffected terms should be checked against the existing agreement. Please identify any additional condition or concern in your reply.
Regards,
[Your name]

Your next moves

  1. Obtain written confirmation from authorised people.
  2. Attach the approved change to the original project record.

Real-world check

This is a proposed change until properly accepted; it does not automatically amend the contract.

Sources & official links